Dedicated Email Hosting Or All-Inclusive Web Hosting?
Does One Size Fit All?
For the vast majority of users there is little
consideration needed when looking into whether to opt
for dedicated email hosting or to plump for an
all-inclusive hosting account. For the majority of
websites it is fair to assume that a web hosting account
that includes email accounts will be more than
sufficient. However, it is important to remember that
the size of a website is not necessarily indicative of
the amount of email traffic an organization will
receive. Instead it is important to look at the number
of people in an organization and the amount of email
they will receive.
Consider Your Organization, Not Your Website
Data pertaining to your organization is far more
important than your website statistics. Websites can
receive thousands of unique hits per day but still not
require a dedicated email hosting account. You should
have a reasonably good idea of just how many emails you
are likely to receive in a single day. Single line
emails that contain no images, or more importantly
documents, also use comparatively little in the way of
Separate Email Hosting
Large organizations are the ones that are more likely to
require the use of email hosting that is separate to
their web hosting. The increased number of people within
an organization means many more emails will be sent and
received, which in turn means an increase in email
traffic. Because shared hosting attempts to share a
single server between multiple websites it is usually
necessary for them to also limit the size and number of
email accounts offered.
An email hosting account may also place these
limitations on their customers but because you are not
combining your web hosting with your email hosting it is
more flexible. Using separate accounts means that you
can closely manage how much space you need for your
emails and upgrade your account accordingly.
The Cost Of Wanting More With A Web Hosting Package
Web hosts that offer email as part of their packages may
enable you to upgrade the email accounts you have, but
if you suddenly find yourself using more than allowed
then it would generally be charged at a premium rate
until you agree to an upgrade with your host.
Email hosting may also offer improved features when
compared to hosting accounts. Instead of being forced to
use only a limited amount of email addresses and limited
autoresponders, email forwarding, and mailing lists you
should be able to find inexpensive email hosting that
offers either much larger numbers of these features or
even unlimited offerings.
Dedicated Email Servers
A dedicated email server offers perhaps the most
features. As with a dedicated web server it can be
completely configured to meet your exact needs by the
host. This means that you can have any software you need
installed and any software you don’t need uninstalled.
Dedicated servers, though, can cost a considerable
amount of money and very few organizations require this
kind of power. If you have hundreds of employees that
rely heavily on the receipt and transmission of data
intensive emails then it could be the option for you.
Email hosting does not need to be done directly through
your web hosting account. However, smaller organizations
that employ very few people and are not reliant on
sending and receiving large packages of data should find
that an all-inclusive account offers ample resource.
Consider the needs of your organization and your
employees when making the final decision, and remember
that the size of your website is basically irrelevant to
your email requirements. As well as considering the
number of employees and the amount of data to be sent
via email consider the features that are received with
each of the options.